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Smead Makes Tax Time Easier

Smead Six-Pocket Tax Organizers Available at Amazon.com and Office Depot

Now that the holidays are over it is time to turn our attention to one of the most challenging organizing events of the year – no, not those new year’s resolutions, I’m talking about getting it all together for taxes. In just a matter of days your mailbox will start to fill with a host of forms and paper that you know you need to keep.

Tax advice is something that all of us are interested in. Who doesn’t want to make sure that they are getting everything they are owed? The problem is that most tax advice centers around how to make the most of your deductions without facing the problem that sabotages a large number of us each year: we don’t have the proof that we deserve these deductions.

Each year, shortly after the New Year has arrived, people start bemoaning the fact that “tax time is going to be here before you know it”. Most admit it wouldn’t be such a dreaded task if they had kept track of things like receipts and other documents throughout the year.

When you create a home for future reference items, you prevent that panicked feeling each spring as you try to remember the financial details of your year.

Our first piece of tax advice is to create a system to sort Income, Expenses and Taxes. Throughout the year you will come across paper documents supporting important information for your tax returns. Sort this information into three categories, using separate hanging files or binders. If you like uniformity, stick with one color for your files or binders. If you are more visual, you might prefer a separate color for each category:

Smead Kraft Expanding Files available at Walmart

Income: Here is where you’ll keep payroll stubs, 1099’s, Dividend Distribution statements, Gain & Loss statements and Annual statements from your financial institutions.
Expenses: Receipts of deductible items such as donations, loan interest statements, school/tuition expenses, business expenses such as mileage or uniforms. For real estate transactions, you’ll need the closing statement and any home improvement receipts in case those are deductible.
Taxes: If you pay any kind of taxes throughout the year (I.e. quarterly, estimated) keep these receipts in your Taxes File or Binder.
Valuable Tax Advice on Receipts

If you purchase items that you’ll need proof of when tax time comes, you’ll want to be sure to hang on to the receipt. Sometimes it may not be convenient to file the receipt immediately.

Keep an expandable wallet in your vehicle or kitchen. These are two locations where receipts are often found “floating”. Once a month, transfer the receipts into your Expense File or Binder.

If possible, make a note on each receipt what was purchased and circle/highlight the date. When you’re in the middle of preparing your taxes, you’ll appreciate this attention to detail.

Hopefully you will take this fundamental tax advice and put it to good use. You now have a place to put your tax information and it will be easy to access and use come the start of the New Year. In fact, this tax advice may help you be so organized that you’ll do your taxes early next year.

If you like many are still looking for a good solution, our friends at Smead are out with a number of tools to help you get and stay organized this tax season.  Plus their website is filled with some great articles to help you get started.

Disclosure: Smead provided me with content,  the above products and a gift card in exchange for this post.

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4 Comments Leave a Comment »

  1. Eileen

    It sounds so very practical to save in folders or binders IF you can FIND the folders and binders when it’s time to look though them. LOL! I had to laugh when you said most papers/receipts end up in the car or kitchen…Yep, our counter has a good REDWOOD’s worth of papers on it. sigh…I leave the filing up to my husband but the organizing is something that makes us both crazy. When you look at the fact that DISorganization when filing taxes can LOSE you money…I bet people are more willing and ready to change.
    thanks for this post!

  2. Eve

    Hmm! I could use this and even my mother. I want to open a business soon, so it would be helpful

  3. jen

    i got these 2! I love them they are a must!

  4. ellen

    I have used Smead for years, and before that another accordion type folder. My husband has a small carpentry business- I had to train him- he would leave receipts on the dashboard and by the time I got them they would be sunbleached or have soda stains. His system now in the truck is a bit better- he puts them in a large french fry container LOL!

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